How to Connect Claude Desktop to FLEXIDESK (Desk Booking via AI)

FLEXIDESK’s MCP Server can be connected directly to Claude Desktop, allowing you to manage desk bookings using natural language — without writing any code or building custom integrations.

Claude Desktop has native MCP support, which makes it one of the simplest ways to connect AI assistants to real systems like FLEXIDESK.

The official FLEXIDESK MCP endpoint is documented here: 👉 FLEXIDESK MCP Server documentation

This guide walks you through the setup.

What you can do once it’s connected

With the FLEXIDESK MCP server connected, Claude can help you:

View your office schedule
View your personal desk bookings
Book desks
Cancel desk bookings

All directly from Claude Desktop.

More details: 👉 FLEXIDESK MCP Server docs

What is MCP (quickly)

MCP (Model Context Protocol) is a standard that allows AI assistants like Claude to connect to external tools in a structured and secure way.

Instead of Claude only giving advice, MCP allows it to:

Fetch real data from FLEXIDESK
Perform real actions (like booking desks)
Respect authentication and permissions

Claude Desktop acts as the MCP client, and FLEXIDESK provides the MCP server.

Setup: Connect Claude Desktop to FLEXIDESK

Step 1 — Make sure you have access to FLEXIDESK

You’ll need:

A FLEXIDESK account
Permission to use integrations (depending on your workspace settings)
Claude Desktop installed (latest version)

Step 2 — Copy the FLEXIDESK MCP server URL

This is the MCP endpoint Claude will connect to:

https://app.flexidesk.ai/mcp

(As documented in the FLEXIDESK MCP Server guide.)

Step 3 — Open Claude Desktop MCP configuration

Claude Desktop reads MCP server definitions from a local config file.

On macOS, this is typically located at:

~/Library/Application Support/Claude/claude_desktop_config.json

(On Windows, the location is similar under AppData.)

If the file doesn’t exist yet, create it.

Step 4 — Add the FLEXIDESK MCP server

Add FLEXIDESK as an MCP server in the config file:

{
  "mcpServers": {
    "flexidesk": {
      "url": "https://app.flexidesk.ai/mcp"
    }
  }
}

Save the file and restart Claude Desktop.

Once restarted, Claude will discover the FLEXIDESK MCP server automatically.

Step 5 — Authenticate with your FLEXIDESK account (OAuth)

The first time Claude tries to access FLEXIDESK, you’ll be asked to authenticate.

This happens via a browser-based OAuth flow:

Claude opens a sign-in window
Log in with your FLEXIDESK account
Approve access

No API keys or manual token handling required.

After this, Claude can securely act on your behalf.

Step 6 — Test it in Claude Desktop

Open a new conversation and try something simple:

“Show my office schedule for this week.”
“Book a desk for tomorrow from 9 to 5.”
“Cancel my desk booking for Friday.”

Claude will automatically call the FLEXIDESK MCP server when needed.

Example prompts are listed here: 👉 FLEXIDESK MCP example prompts

Tips (so it works reliably)

Be explicit with dates and times
Use clear verbs: Show / Book / Cancel
If you want to be safe, ask Claude to confirm:
“Tell me what you’re about to book before doing it.”

Claude is generally good at asking for confirmation when actions are destructive.

Example prompts you can reuse

Schedule and office days

“What days am I booked in the office next week?”
“Show my FLEXIDESK schedule for next week.”

Booking

“Book a desk for Thursday from 09:00 to 17:00.”
“Book a desk near John Doe on Wednesday.”

Cancellations

“Cancel my desk booking for Friday.”
“Cancel all desk bookings next week.”

Final thoughts

Claude Desktop + FLEXIDESK MCP is one of the most frictionless ways to bring AI-assisted work into daily operations.

There’s:

No custom UI
No plugins to build
No manual API key management

Just Claude, connected directly to FLEXIDESK, doing real work.

If desk booking is something you touch frequently, this setup quickly becomes one of those integrations you stop thinking about, which is usually the best sign.