The
easiest to use
most efficient
best free
Desk Booking Software!
Management of hybrid teams made simple, so your team can say goodbye to stress and focus on what truly matters: collaboration, creativity, and achieving their goals in a workspace they love.
It only takes 1 minute to do your first booking.
No tedious sales calls required!
Are you an Office or HR Manager?
Did you know that 48%¹ of professionals would consider quitting if their employer removed hybrid work and forced a full return to the office?
If you do not use FLEXIDESK
- Stuck in Excel Chaos
- High costs for unused offices
- People leaving the company due to missing flexibility
- Administrative overhead
- Meeting room conflicts
and many other problems…
With
Remove the confusion. Give employees clarity on where and when to work, and empower teams to collaborate intentionally — not accidentally.
Track actual usage, identify underutilized areas, and make data-driven decisions to scale back real estate or redesign spaces. Some companies save up to 30% on office costs.
Give teams visibility into each other’s office schedules. From desk booking to team days, make it easy to align in-person time with purpose.
Support flexible work models without losing oversight. Set clear policies, enable self-service bookings, and ensure compliance with hybrid rules — all in one place.
A clean, intuitive desk booking experience shows that your workplace is modern and employee-centric. It reduces friction, avoids double bookings, and makes the office feel like a space worth going to.
From occupancy heatmaps to team attendance trends, know what’s working — and what’s not. Use the data to plan cleaning, food services, or even next quarter’s office layout.
So glad that my company decided to use FLEXIDESK! It is super easy, and I can decide really quickly if I want to work in the office or not. Finally!
Konstantin Hatvan, Software Engineer
5/5
1/5
This actually simplified my daily worklife - thx a lot to the team of FLEXIDESK!
Mateo Šoša, Project Manager
4.5/5
2/5
FLEXIDESK made planning my work life so much simpler. A must-have for every business in my opinion!
Maria Borenich, Business Administration
4.5/5
3/5
After COVID19 hit it was such a pain not knowing who was going to be in the office with me, got super easy when we started using FLEXIDESK. Highly recommended!
Yury Zhuk, Data Scientist
5/5
4/5
Strongly recommend FLEXIDESK. Great app with sleek design. Love it 😍
Boian Velitchkov, Software Engineer
5/5
5/5
SimplicityOne-Click Desk Booking
FLEXIDESK is designed to be intuitive from day one. Employees can book a desk, see who’s in, and check availability in seconds — no training required. For admins, setup is fast, flexible, and doesn’t require IT support. It’s everything you need to run a hybrid office smoothly, without complexity getting in the way.
HR & OperationsPolicy Control & Flexibility at Scale
Get the best of both worlds: company-wide oversight with team-level autonomy. You can define and enforce hybrid working model policies based on roles or departments, track attendance, and ensure compliance — all while supporting work-life balance and giving employees the flexibility they need. It’s structured freedom, tailored to how your organization works.
Meeting RoomsQuick and Easy Meeting Room Booking
Get your team together without the usual booking headaches. Reserve the right meeting room in just a few clicks, so you can focus on collaborating and achieving your goals—no more calendar overlaps or confusion.
IntegrationSync with your Calendar
Syncs perfectly with Google Calendar, so booking a desk or room feels just like scheduling a meeting. Availability updates in real time, reservations appear directly in your calendar, and you can coordinate with teammates without switching between tools. It’s workplace management that fits naturally into your existing workflow.
Understand Your Workplace
Gives you a clear picture of how your spaces are being used — who’s coming in, when, and where. From real-time occupancy to historical trends, you’ll get actionable insights to optimize layouts, reduce waste, and make smarter decisions about your workplace strategy. No more gut feelings, just data you can act on.
Track how your office space is being used - desks, rooms, offices, and more. Spot trends to see when and where people are working, so you can make the most of your resources and avoid unnecessary costs.
See how your teams are actually using the workspace and discover opportunities to help them work better together. Analyze booking patterns to identify trends in collaboration, optimize the placement of teams, and encourage cross-functional teamwork. This can lead to better communication, more innovative ideas, and a stronger sense of community.
Get a better understanding of individual work habits and preferences. This can help you create a workplace that truly supports the various ways your employees work best.
The
best free plan
on the market!
| Free Users | Free Desks | ||
|---|---|---|---|
| FLEXIDESK | 15 | 15 | |
| whatspot | 10 | 3 | |
| Deskbird | 0 | 0 | No free plan |
| Pult | 0 | 0 | No free plan |
| desk.ly | 0 | 0 | No free plan |
| tribeloo | 0 | 0 | No free plan |
Free
Simplify office management.
- Up to 15 users
- Up to 15 desks
- Up to 1 office
- Unlimited bookings
-
Features
- Default schedule
- Weekly planning
- Admin role
- Admin booking overruling
- Limited insights dashboard
- Email support
Free
Get started now
Popular
Premium
Maximize office management.
- Up to 1000 users
- Unlimited desks
- Unlimited offices
- Unlimited bookings
- Unlimited meeting rooms
Features
- Everything from free plan
- Flexible time bookings
- Meeting room bookings
- Powerful insights dashboard
- One-on-one support
- Influence future features
€3.50
user/month with yearly plan
Enterprise
Scalability and data protection.
- Unlimited users
- Unlimited desks
- Unlimited offices
- Unlimited bookings
- Unlimited meeting rooms
Features
- Everything from premium plan
- Custom SLA
- Custom integrations
- API access
- Audit logs
- Dedicated support manager
Tailored pricing
Frequently Asked Questions
Absolutely. By tracking real-time occupancy and historical trends, FLEXIDESK helps you identify underused desks, floors, and meeting rooms so you can shrink or redesign space instead of paying for empty square meters. Hybrid companies using desk booking software have reported savings of up to 30% on real-estate and facilities costs after switching to data-driven space planning.
Set-up is fast: create your organization, design your flexible office space with the interactive floor plan view, mark bookable desks or rooms — and go live in less than one hour, even across multiple locations. Admins can add locations, define default schedules, and invite users without IT intervention, so employees start using the desk booking solution the same day.
Yes. FLEXIDESK follows strict European data-protection standards: all customer data is stored exclusively in EU data-centres, encrypted in transit and at rest, and governed by an ISO 27001-certified information-security programme. We implement best-practice guarantees including 100% GDPR compliance, and optional Data-Processing Agreements (DPAs) for every client. Granular role-based permissions and automated data-retention rules ensure sensitive information — including workplace management data — stays private while giving your admins full control.
